Finance and Administration Analyst

Job board
Job Posting

Finance and Administration Analyst

APPLICATION DEADLINE:
January 02, 2018

Job Category: Finance, Grants & Contracts

Washington, DC, United States

Organization Summary

The Population Council confronts critical health and development issues—from stopping the spread of HIV to improving reproductive health and ensuring that young people lead full and productive lives. Through biomedical, social science, and public health research in 50 countries, we work with our partners to deliver solutions that lead to more effective policies, programs, and technologies that improve lives around the world. Established in 1952 and headquartered in New York, the Council is a nongovernmental, nonprofit organization governed by an international board of trustees.

Position Summary

The Population Council seeks a Finance and Administration Analyst to provide financial and operational support to the Evidence Project, a global USAID-funded initiative to generate evidence through high quality research to increase the effectiveness of family planning (FP)/reproductive health (RH) programming; synthesize and share existing and new evidence to accelerate scale-up of evidence-based FP/RH programming; and provide technical assistance for use of evidence to improve FP/RH programming worldwide. The Finance and Administration Analyst ensures smooth day-to-day project operations by providing administrative, financial, and logistical support for project activities, working closely with the Deputy Director for Administration (DDA), Population Council financial and administrative colleagues, other project staff, and partner organizations. The ideal candidate will have a strong background in USAID project administration, excellent organizational, budgeting and financial analysis skills, attention to detail, and experience working in developing countries.

Description

 The Population Council seeks a Finance and Administration Analyst to provide financial and operational support to the Evidence Project, a global USAID-funded initiative to generate evidence through high quality research to increase the effectiveness of family planning (FP)/reproductive health (RH) programming; synthesize and share existing and new evidence to accelerate scale-up of evidence-based FP/RH programming; and provide technical assistance for use of evidence to improve FP/RH programming worldwide. The Finance and Administration Analyst ensures smooth day-to-day project operations by providing administrative, financial, and logistical support for project activities, working closely with the Deputy Director for Administration (DDA), Population Council financial and administrative colleagues, other project staff, and partner organizations. The ideal candidate will have a strong background in USAID project administration, excellent organizational, budgeting and financial analysis skills, attention to detail, and experience working in developing countries.

Responsibilities

TITLE:    Finance and Administration Analyst, the Evidence Project

 

REPORTING TO:    Deputy Director for Administration, the Evidence Project

 

LOCATION:    Washington, DC

 

JOBS SUPERVISED:    N/A

ASSIGNMENT LENGTH:   Until September 2018, with possibility of 2 year extension

 

POSITION SUMMARY:   The Population Council seeks a Finance and Administration Analyst to provide financial and operational support to the Evidence Project, a global USAID-funded initiative to generate evidence through high quality research to increase the effectiveness of family planning (FP)/reproductive health (RH) programming; synthesize and share existing and new evidence to accelerate scale-up of evidence-based FP/RH programming; and provide technical assistance for use of evidence to improve FP/RH programming worldwide. The Finance and Administration Analyst ensures smooth day-to-day project operations by providing administrative, financial, and logistical support for project activities, working closely with the Deputy Director for Administration (DDA), Population Council financial and administrative colleagues, other project staff, and partner organizations. The ideal candidate will have a strong background in USAID project administration, excellent organizational, budgeting and financial analysis skills, attention to detail, and experience working in developing countries.
 
RESPONSIBILITIES:   

  1. Responsible for budgets and management support for 60+ activities: Provide monthly review of general ledger expenditures for compliance, provide variance analysis of LOE and other expenditures against project and organizational budget, and update financial trackers. 
  2. Provide quality and timely quarterly financial reports and analysis against tracker for submission to the donor, including accruals and pipeline assessments for multiple stakeholders, as requested by USAID.
  3. Collaborate with Principle Investigators, Activity Managers, and Office Managers to review budget proposals.
  4. Support the preparation of the Annual Budget Request and review organizational operations budget in collaboration with project and organizational stakeholders.
  5. Facilitate and execute the implementation of subawards in collaboration with Grants & Contracts Administrator: Collect and review subaward documentation for completeness and provide a recommendation for award, process obligations with Accounting and ensure timely submission and review of deliverables from partners, process subaward invoices in the Population Council ERP (Serenic) for grants management and accounting system, and track the submission of other required documentation (VAT reports, Annual Audits etc.)
  6. Support and facilitate Travel Expense Reports, approval tracking, and trip report submission for the project.
  7. Support project compliance by verifying DEC and DDL submission.
  8. Prepare and process for approval and payment: staffing and appointment requisitions, consultant appointments, expense reports, and vendor payments.
  9. Assist in processing equipment and supply purchases for Washington and project activities in country offices. Maintain inventory for USAID-funded equipment purchases.
  10. Provide oversight for project-funded travel to ensure compliance with Council and USAID travel policies and regulations. 
  11. With the support of the DDA, develop guiding communications and Standard Operating Procedures for the project. 
  12. Support systems for consistent filing, archiving and submission to USAID, as required, for project-related documents, including proposals and reports.
  13. Other duties as assigned by Deputy Director or Director.

Requirements

QUALIFICATIONS:

  1. Bachelor’s degree required, Masters preferred, or a satisfactory combination of education and relevant work experience.
  2. Minimum of five years professional experience supporting administration of large, complex, international development initiatives, preferably in the public health sector.
  3. Minimum two years’ experience working on US government funded project required, USAID experience on a Cooperative Agreement highly preferred.
  4. Excellent English language oral and written communication skills, including demonstrated senior-level interpersonal and cross-cultural communication skills.
  5. Strong computer literacy, including Microsoft Outlook, Word, and PowerPoint, superior Excel skills required. Experience with Expensify, Serenic, and Microsoft Navigator a plus.
  6. Excellent administrative and organizational skills with keen attention to detail.
  7. Experience and high level of comfort with budgets and financial reporting.
  8. Familiarity with USAID policies and procedures strongly preferred.
  9. Demonstrated ability to work independently and under deadline, manage time efficiently, troubleshoot, prioritize, multi-task, and respond to rapidly changing priorities.
  10. Highly motivated, self-starter with ability to work effectively as a member of a multidisciplinary team.
  11. Experience working in developing country settings a plus.
  12. Willingness to travel internationally.

Application Instructions

APPLICATION DEADLINE: Wednesday, January 24, 2018. Please attach your CV and cover letter in Word or PDF format.

Disclaimer: 

The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices.  We are seeking an individual to fill the position described.  If you know of a qualified candidate or are interested in this position, please apply at: http://www.popcouncil.org/employment/index.asp.

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which s/he is being considered. The Council especially encourages applications from qualified women and members of minority groups. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.