Grants Manager

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Grants Manager

November 09, 2017

Job Category: Finance, Grants & Contracts

Bronx, NY

Organization Summary (Please summarize the organization in 250 words or less.)

<p>The Wildlife Conservation Society is dedicated to saving wildlife and wild places.</p>

Position Summary (Please summarize this job description in 250 words or less.)

<p>This position will work with field and New York program staff, public and private funding units, finance areas and the office of General Counsel in a team environment.&nbsp; &nbsp;Travel may be required to field sites.</p>


<p>The Wildlife Conservation Society (WCS) manages conservation programs in 60 countries and four zoos and an aquarium in New York City. Over the past decade, the number and importance of programmatic grants and contracts, and in particular government and agency grants, has increased significantly. Several hundred grants and contracts are managed annually, with values ranging from several thousand dollars to upwards of 10 million dollars, denominated in different currencies.</p>


<p>Key Areas of Responsibility<br />

<p>• The review of grant/contract finances, compliance requirements and reporting through each stage in the life cycle of a grant/contract, from proposal to close out.&nbsp; This includes adherence to donor and WCS rules/ regulations, as well as ensuring the correct agreement structure and terms are negotiated with the recipients.<br />
• Training NY and Global staff in the area of grants management both with respect to WCS’s process and specific donor requirements, e.g. CFR 200, FAR, etc.<br />
• Assisting the Director of Grants &amp; Contracts and the Global Conservation Chief Financial Officer with systems improvement and implementation of new processes to support growth;&nbsp;<br />
• Ensuring proper evaluation and monitoring of Sub-Contract/Grant recipients.&nbsp;&nbsp;<br />
• As well as ensure the correct agreement structure and terms are negotiated with the recipients.</p>

<p>Grants Management and Reporting<br />
• Review and Process Management<br />
&nbsp; o Review programmatic RFPs, proposals and grants/contracts prior to signature to evaluate if WCS:<br />
&nbsp; &nbsp;  Can meet the compliance requirements of the donor<br />
&nbsp; &nbsp;  The budget captures the true cost organization cost of the activity<br />
&nbsp; &nbsp;  Does not violate US and or local government statue/regulations<br />
&nbsp; &nbsp;  Recommend changes to the document as needed to ensure compliance.<br />
&nbsp; &nbsp;  Recommend to or not to proceed with the agreement..<br />
• Monitor and assist the NY and&nbsp; global grant/field staff in:<br />
&nbsp; o the cost analysis of active agreements,&nbsp;<br />
&nbsp; o the monitoring of spending based on agreement restrictions and deliverables,<br />
&nbsp; o being proactive regarding the need for&nbsp; modifications to agreement budgets<br />
&nbsp; o track deliverables to ensure that they are submitted within the period of performance&nbsp;<br />
&nbsp; o prepare /coordinate/ verify accuracy&nbsp; financial reports invoices&nbsp;<br />
&nbsp; o monitor the receipt of payments<br />
&nbsp; o coordinate/arrange grant audits, as needed<br />
• Create and maintain budget and budget narrative templates for proposals, grants, contracts, and amendments.&nbsp; These are both donor specific and generic.<br />
• Assist in implementing, managing and improving the processes used to administer proposals, grants and contracts, including financial compliance, reporting, and communications with the appropriate colleagues within WCS<br />
• Remain current on outside agency cost principals (e.g. CFR 200, FAR, UNDP, and the World Bank) and advise/train program, finance, and development staff of any changes.<br />
• Act as liaison between the program, fundraising and financial teams to ensure continuity, accuracy, and adherence to key processes related to grant management, systems used and reporting.<br />
• Working with the other areas in WCS, assist in developing and updating all internal policy hand books, and standard operating procedures related to grant/contract management and reporting.&nbsp; E.g. proposal checklists.<br />
• Monitor and ensure the accuracy of SAP Grants Module<br />
• Keep the appropriate staff alerted to upcoming grant reporting deadlines, e.g. financial and technical reports.<br />
• Coordinate in house legal review for grant and contract agreements, as needed.<br />
• Provide support during the organization’s annual external audits, e.g. A-133 audit.<br />
&nbsp;<br />
Compliance and Subgrant/Subcontract Monitoring&nbsp;<br />
• Act as a resource to staff on compliance requirements as it relates to donors regulations on:<br />
&nbsp; o Cost Principles, e.g. CFR 200, FAR, etc.<br />
&nbsp; o Procurement practice, e.g. vendor evaluation, competitive sourcing, e.g.<br />
&nbsp; o Anti-Terrorism Regulations.</p>

<p>• Assist in the management of&nbsp; the:<br />
&nbsp; o Evaluation processes for potential sub grant and sub contracts issued by WCS.<br />
&nbsp; o On going monitoring of sub grantees and sub contractors.<br />
&nbsp; o Timely financial reporting of the sub grantees and sub contractors<br />
• Provide mentoring, and training to WCS Grants and Program staff in areas of sub grant/sub contract management.<br />
• Revise sub grant evaluation, monitoring and reporting tools as necessary.</p>

<p>Other<br />
• Keep the Director of Grants &amp; Contracts and Global Chief Financial Officer informed of significant contracts/agreements issues and potential problem areas.<br />
• Other duties as determined by the Director of Grants &amp; Contracts and Global Chief Financial Officer</p>


<p>Position Skill and Experience Requirements<br />
• Bachelor’s degree in Business, Accounting, Finance, or related field.&nbsp;<br />
• Minimum of five years work experience with three years of technical grant management experience.<br />
• Demonstrated experience working in a global organization with oversight of complex grant and contract agreements.<br />
• Working knowledge of US federal regulations regarding fiscal management of federal funds such as OMB 2 CFR Part 200, Federal Acquisition Regulations, etc.<br />
• Working knowledge of European Commission, UN agency and European bi-lateral rules and regulations a plus.<br />
• Experience in prioritizing projects, meeting deadlines, and initiating follow through with meticulous attention to detail and high-level accuracy both individually and in a team setting.<br />
• Demonstrated experience working across countries and cultures, multi lingual capability a plus.<br />
• Solid analytical capabilities and excellent data presentation skills, e.g. strong writing skills and advanced proficiency in Excel.</p>

<p>EOE/ AA/M/F/Vets/Disabled</p>


<p>• Bachelor’s degree in Business, Accounting, Finance, or related field.&nbsp;</p>

Application Instructions

Interested applicants can apply online at