Cost Proposal: How to Build the Budget

Learning Opportunities


Cost Proposal: How to Build the Budget

February 22, 2017 - 8:30am to 5:00pm

Johannesburg , South Africa


Shannon M. Meehan

Language: English

Related Events


USAID Rules & Regulations: Grants & Cooperative Agreements

May 21 to May 23

Johannesburg, South Africa


USAID Proposal Development: From RFA/RFP to Proposal

May 22 to May 23

Johannesburg, South Africa


Cost Proposal: How to Build the Budget

May 24

Johannesburg, South Africa

Early - Jan 09 Regular - Jan 30 Late - Feb 22
HUMENTUM MEMBERS $525 $575 $630
NON-MEMBERS $630 $680 $735


This one-day workshop is designed for NGO staff who contribute to developing proposal budgets. It focuses on how to build an appropriate cost proposal as well as how to maximize cost proposal budgets with the US Government (USG). You will practice the fundamentals of building a budget, format a budget according to the Federal Standard Form 424 (Application for Federal Assistance) and learn how to communicate and justify the cost proposal to your donor. Taught in a highly participatory style, the workshop provides you with the skills you need to confidently compete for your next USG Grant or Cooperative Agreement.

Who Should Attend

In addition to individual participants, InsideNGO encourages teams of employees to attend this workshop together. Staff who will benefit include: 

  • Finance, grants, and contracts staff who play a role in proposal writing or review
  • Program staff who work on new business development
  • Business development staff

What You Will Learn

You will learn how to:

  • Manage USAID/USG expectations for cost proposals
  • Determine the necessary costs to include in a budget
  • Comply with the formatting requirements as outlined in USAID/USG Standard Form 424
  • Apply best practices for budget narratives
  • Reconcile the budget narrative to the budget calculations

The Inside NGO Advantage

 For 40 years, InsideNGO has been “inside” the NGO community, supporting organizations as they address the world’s most pressing social issues. We are widely recognized as the leader in US government assistance compliance training. Our training activities are designed to help you and your organization build capacity, strengthen decision-making, develop more efficient systems, and identify effective solutions to important challenges. Our learning programs are modeled on the best practices in adult learning. In today’s complex operating environment, learning has never been more important, and we take great pride in being your partner in professional and organizational development.

CPE Credits

Participants at the workshop will earn 7.8 CPE credits and receive a certificate of attendance. The course level is Basic. The delivery method of this program is Group Live and the Field of Study is Specialized Knowledge.

InsideNGO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website:

8:30 (International)/9:00 (US)          Introductions, workshop objectives                        

                              RFA/RFP overview

                                                         Elements of a Cost Proposal

                                                                  Category Based Budget

                                                                  How to Present a Budget to US Government

                                                                  Group Exercise: Examining an RFA

10:30                                                         BREAK

                                                                  Cost Proposals: The Components

                                                                  Budget Team Role

                                                                  Building the Budget: Cost Estimation

                                                                  Unit Cost by Type

                                                                  Group Exercise: Determining Costs

12:30                                                         LUNCH

                                                                  Building the Budget: Fixed Costs

                                                                  Group Exercise: Determining Fixed Costs

                                                                  Building the Budget: Identify Costs by Activity and Time

                                                                  Group Exercise: Build the Costs

3:00                                                          BREAK

                                                                  Evaluating the Cost Proposal: Common Considerations

                                                                  The Budget Narrative

                                                                  Group Exercise: Budget Narrative

                                                                  Budget Review

                                                                  Best Practices Review


5:00                                                          Close of Day

Maslow HotelFor reservations, contact: Rachell

Participants are responsible for making their own hotel/lodging arrangements.

Maslow Hotel
146 Rivonia Rd, Sandton, 2146
Johannesburg, South Africa

Click here for directions from O.R. Tambo International Airport
Click here for directions from Lanseria International Airport

For reservations, contact:
Rachell Motaung 

Please make sure you mention the InsideNGO workshop in order to qualify for the negotiated rate of ZAR 2205, including bed and breakfast.