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InsideNGO Resources and Links
Page Last Updated: June 2010
Finance/Grants/Contracts
- Rules and Regulations
- Cost Principles
- US Government Forms
- Audits and Financial Matters
- Assistance and Acquisition
- Accounting and Government Contracting Links
General
- Currency
- Electronic Subscriptions
- Online Translation
- Organizational Directories
- Shipping
- Communications
- Travel Allowance
- Travel General
Human Resources
- ExPat & TCNs
- Labor Laws - International
- Recruitment Sites in International Development
- Safety & Security
- Staff Care & Wellness
Finance/Grants/Contracts
USAID Rules and Regulations
For Grants and Cooperative Agreements
Title 22 of the Code of Federal Regulations Part 226 (22CFR226)
Administration of Assistance Awards to U.S. Non-governmental Organizations. USAID's interpretation of the U.S. Office of Management and Budget's administrative rules for grants and cooperative agreements.
Title 2 of the Code of Federal Regulations - Grants and Agreements
Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
Standard Provisions for U.S. and Non-U.S., Nongovernmental Recipients
Mandatory and Required as Applicable Standard Provisions
for Nongovernmental Grantees (there are separate provisions applicable to
U.S. and non-U.S. recipients)
U.S. Nongovernmental Recipients: http://www.usaid.gov/policy/ads/300/303maa.pdf
Non-U.S. Nongovernmental Recipients: http://www.usaid.gov/policy/ads/300/303mab.pdf
Cross Reference Index - Administration of Grants and Cooperative Agreements
A supplementary reference prepared by USAID which cross-references various grants and contracts administration topics to Automated Directives System (ADS) chapters and other external policies. http://www.usaid.gov/policy/ads/300/3036s3.pdf
FY 2010 Statutory Checklists
Internal checklists prepared by USAID as a reference for
planning and implementing assistance programs and cover country-specific
or activity-specific prohibitions and "notwithstanding" authorities.
The checklists do not have every country prohibition or restriction.
http://www.usaid.gov/policy/ads/200/updates/iu2-1002a.pdf
Regulatory Documents and Comments
For Food Aid
Non Emergency Food for Peace Program References
http://www.usaid.gov/our_work/humanitarian_assistance/ffp/nonemergency.html
PL 480 Title II Related Documents
http://www.usaid.gov/our_work/humanitarian_assistance/ffp/otherregs.html#pl
Other Food for Peace Links:
http://www.usaid.gov/our_work/humanitarian_assistance/ffp/relatedlinks.html
For Disaster Assistance
http://www.usaid.gov/our_work/humanitarian_assistance/ disaster_assistance/
resources/index.html
For Contracts
Acquisition Central
An E-Gov Initiative with information on regulations, systems, resources, opportunities, and training.
http://www.acquisition.gov/
Federal Acquisition Regulations (FAR) and Federal Acquisition Circulars (FAC)
Government-wide acquisition regulations updated
through Federal Acquisition Circulars (FAC). (When looking up a clause
from your contract, check the date on the clause and go to older versions
if necessary in the Archived Regulations of either of the following
sites).http://farsite.hill.af.mil/VFFARA.HTM
https://www.acquisition.gov/far/index.html
USAID Acquisition Regulations (AIDAR)
USAID-specific supplement to the FAR. Revisions are published in the Federal Register, often as AIDAR Notices, and are also often transmitted through Acquisition and Assistance Policy Directives (AAPD). http://www.usaid.gov/policy/ads/300/aidar.pdf
Grants Under Contracts (ADS 302.5.6)
http://www.usaid.gov/policy/ads/300/302.pdf
For All USAID Funded Instruments
USAID's Automated Directives System (ADS)
The 300 Series on Acquisition and Assistance contains USAID-specific policies, essential procedures, and supplementary guidance. You can also order the ADS CD-ROM through this site. http://www.usaid.gov/policy/ads/300
USAID's Acquisition and Assistance Policy Directives (AAPD)
Addresses a variety of contractual and financial topics.
Previously known as Contract Information Bulletins (CIBs) http://www.usaid.gov/business/business_opportunities/cib/
Title 22 of the Code of Federal Regulations Part 228 (22CFR228)
"Rules on Source, Origin and Nationality for Commodities and Services Financed by USAID"
Commodity Eligibility Listing
http://www.usaid.gov/policy/ads/300/31251m.pdf
Geographic Codes
http://www.usaid.gov/policy/ads/200/260.pdf
Guidance for AID Missions – Closing Out Contracts, Grants and Cooperative Agreements (CIB 90-12)
A handy guidance with checklists to help you manage USAID’s close-out process.
http://www.usaid.gov/business/business_opportunities/cib/pdf/cib90_12.pdf
Cost Principles
Government-wide cost principles for different types of organizations
For Commercial Organizations (for-profits)
FAR Subpart 31.2 -- Contracts With Commercial Organizations http://farsite.hill.af.mil/VFFARa.htm
Cost Principles for Educational Institutions
Cost Principles for Non-Profit Organizations
Forms
GSA Forms Often Referenced by USAID
http://www.usaid.gov/policy/ads/sfforms.html
USAID Forms
Includes Contractor Employee Biographical Data Sheet http://www.usaid.gov/forms/
GSA Library of Forms
http://contacts.gsa.gov/webforms.nsf/ce29673810060784852569ae0067f22e?OpenView
Federal Forms Catalog
Audits and Financial Matters
Guides to Doing Business in Different Countries
http://www.lexmundi.com/lexmundi/Publications_and_Resources.asp?SnID=745283927
HHS Division of Payment Management
Includes SmartLink and the Electronic 272 Form http://www.dpm.psc.gov/
OMB Circular A-133
Audits of States, Local Governments, and Non-Profit Organizations http://www.whitehouse.gov/omb/circulars/a133/a133.pdf
Defense Contract Audit Agency (DCAA)
Information for contractors: http://www.dcaa.mil/dcaap7641.90.pdf
GAO Government Auditing Standards
The Yellow Book http://www.gao.gov/govaud/ybk01.htm
Resolution of Costs Questioned in Audit Reports
http://www.usaid.gov/policy/ads/300/3036s1.pdf
USAID OIG Guidelines for Financial Audits Contracted by Foreign Recipients
Contractor Business Ethics Compliance Program and Disclosure Requirements
http://edocket.access.gpo.gov/2008/E8-26953.htm
USAID OIG Fraud Indicators Handbook
http://www.usaid.gov/oig/hotline/fraud_awareness_handbook_052201.pdf
USAID OIG Annual Plans, Audit Reports and Semi-Annual Reports to Congress
http://www.usaid.gov/oig/public/public1.htm
Prompt Payment Act Interest Rate
http://www.treasurydirect.gov/govt/rates/tcir/tcir_opdprmt2.htm
Cost Accounting Disclosure Statement
http://www.whitehouse.gov/omb/procurement/casb_ds-1.pdf
Financial Accounting Standards Board (FASB)
Model Incurred Cost Proposal
Bilateral Agreements
http://www.InsideNGO.org/membersonly/HR MOS/bilaterals.htm
USAID's Overhead Branch's Workload Distribution 6-1-09
Click here to view the document
Form 990
http://www.irs.gov/charities/article/0,,id=214479,00.html
Assistance and Acquisition
PVO Registration
http://www.usaid.gov/our_work/cross-cutting_programs/private_voluntary_cooperation/regresources.html
Central Contractor Registration
Millennium Challenge Account
The Advisory Committee On Voluntary Foreign Aid (ACVFA)
Serves as a link between the U.S. Government and private voluntary organizations (PVOs) active in humanitarian assistance and development work overseas. Notice of public meetings and proceedings can be found at their site. http://www.usaid.gov/about_usaid/acvfa/index.html
Bid Protest Decisions
Comptroller General's Recent Bid Protest Decisions http://www.gao.gov/decisions/bidpro/bidpro.htm
Pre-Solicitation Notices, RFP, IFB, PSC, and Award Notices
USAID announcements posted in FedBizOpps http://www.fedbizopps.gov/
RFA
USAID Request for Applications http://www.grants.gov/search/search.do?mode=AGENCYSEARCH&agency=USAID
Federal Government Grants http://www.grants.gov/
Guide to USAID's Assistance Application Process and to Submitting Unsolicited Assistance Applications
http://www.usaid.gov/policy/ads/300/30354s1.pdf
Self Certification of System Compliance for Nonprofit Recipients
http://www.usaid.gov/policy/ads/300/30359s1.pdf
NAIC (formerly SIC) Codes
The North American Industry Classification system replaces the Standard Industrial Classification codes http://www.census.gov/epcd/www/naics.html
Look up codes https://eweb1.sba.gov/naics/dsp_naicssearch2.cfm
GSA Federal Supply Schedules/Multiple Award Schedules
http://www.gsaelibrary.gsa.gov/ElibMain/ElibHome
Anti-Terrorist Financing - Lists of Identified Individuals and Groups (both lists need to be consulted)
Master list of Specially Designated Nationals and Blocked Persons maintained by the U.S. Treasury's Office of Foreign Assets Control (OFAC) http://www.treas.gov/offices/enforcement/ofac/sdn/t11sdn.pdf
United Nations Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999)(the "1267 Committee") http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm
Employment Verification
E-Verify program, effective January 15, 2009
http://edocket.access.gpo.gov/2008/pdf/E8-26904.pdf
Partner Vetting System
http://edocket.access.gpo.gov/2009/pdf/E8-31131.pdf
Debarred Vendors and Subcontractors
List of Parties Excluded From Federal Procurement and Nonprocurement Programs http://epls.arnet.gov
Accounting and Government Contracting Links
Where in Federal Contracting
Links to all government regulations available on the Internet and a daily update on proposed revisions published in the Federal Register. Also provides guidance, courts and boards of contract appeals, bid protest decisions, agency contracting newsletters, and selected analysis of federal acquisition issues. http://www.wifcon.com/
Federal Acquisition Institute
Financial Management Health Check and Manual
Free downloads from Mango http://www.mango.org.uk/guide/resources.aspx
General
Currency Converters
www.x-rates.com/calculator.html
Electronic Subscriptions
FAR News
Receive notification of updates to the FAR and FAC https://www.acquisition.gov/far/mailframe.html
USAID-funded Reports
The Development Experience Clearinghouse (DEC) provides a biweekly bulletin providing online access to the latest USAID reports. http://www.dec.org
Bid Protest Decisions
http://www.gao.gov/subscribe/index.php
Fried Frank Government Contracts Alert
http://www.ffhsj.com/index.cfm?pageID=28&aID=6
Government Executive Magazine
National Contract Management Association (NCMA)
Sample Issue of the NGO Financial Newsletter
http://s319678045.onlinehome.us/demo/nl/200907_ngo_financial_newsletter.pdf
Impact
A network to exchange ideas, tools, training curricula, and publications on capacity building. Covers a wide range of financial management topics. http://www.impactalliance.org/ev_en.php
Vern Edwards Blog
http://www.wifcon.com/discussion/index.php?autocom=blog&blogid=2&
Global Trends in NGO Law
http://www.icnl.org/knowledge/globaltrends/
Sheppard Mullins Government Contracts Law Blog
http://www.governmentcontractslawblog.com/
Online Translation
Google Translate
Alta Vista site
http://babelfish.altavista.com/translate.dyn
Your Dictionary
Logos
Organizational Directories
InsideNGO - Members list
http://www.insidengo.org/member_list.htm
USAID Organization and Staff
USAID Phone, Email and Fax Directory (D.C. staff only): http://gemini.info.usaid.gov/directory/dirSearch.cfm
USAID Organizational Description: http://www.usaid.gov/about_usaid/usaidorg.html
USAID Mission Web Sites: http://www.usaid.gov/missions/
InterAction Members List
http://www.interaction.org/members-directory-all
USAID PVO Registry
The online PVO registry is searchable by organization name, country, or activity sector. Provides information on the organization (e.g., number of staff) and general funding portfolio: http://www.pvo.net/usaid/
2008 Report of Voluntary Agencies Engaged In Overseas Relief and Development Registered with the U.S. Agency for International Development: http://pdf.usaid.gov/pdf_docs/PNADN444.pdf
DIRECTORY OF DEVELOPMENT ORGANIZATIONS: http://www.devdir.org/
Shipping
Federal Express http://www.fedex.com/
United States Postal Service http://www.usps.com/ (includes an online postage calculator)
Communications
Time Converter
http://www.worldtimeserver.com/
Country and City Codes
http://www.business.att.com/bt/access.jsp?c=a
Free Calls
Travel Allowance
Foreign Per Diem Rates
Maximum per diem rates for travel in foreign areas which apply to all U.S. Government contractors. Includes danger pay rates in the footnotes section. http://aoprals.state.gov/content.asp?content_id=184&menu_id=78
Allocation of M&IE Rates to Be Used in Making Deductions from the M&IE Allowance http://aoprals.state.gov/content.asp?content_id=114&menu_id=81
U.S. Domestic Per Diem Rates
Maximum per diem rates for travel in the Continental United States. Includes rates for previous years, a chart showing hotel tax rates for each state, and the Privately Owned Vehicle (POV) mileage reimbursement rate. http://www.gsa.gov/perdiem
Mileage rates established by the Rotary Club.
http://www.rotary.org/RIdocuments/ja_pdf/rits_mileage_rates_ja.pdf
Standardized Regulations
http://aoprals.state.gov/content.asp?content_id=231&menu_id=92
Allowance and Differential Rates
http://aoprals.state.gov/Web920/location.asp?menu_id=95
Changes in rates are published through biweekly memos. http://aoprals.state.gov/content.asp?content_id=378&menu_id=95
IRS High Cost Housing Exclusion or Deduction List 2010
http://www.irs.gov/pub/irs-drop/n-10-27.pdf
Mileage Rates
IRS: http://www.irs.gov/taxpros/article/0,,id=156624,00.html
Rotary Club (FY10): http://www.rotary.org/RIdocuments/en_pdf/rits_mileage_rates_en.pdf
FAM + FAH
Department of State Foreign Affairs Manual and Foreign Affairs Handbook (note: these apply to federal employees) http://www.state.gov/m/a/dir/regs/
Federal Travel Regulations
www.gsa.gov/federaltravelregulation
Fly America Act and the Open Skies Agreements
http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentId=24833
City Pair Search: www.gsa.gov/citypairsearch
Travel General
Visas, Passports and Embassies
U.S. Department of State visa site http://travel.state.gov/visa/visa_1750.html
U.S. Department of State passport site http://travel.state.gov/passport/passport_1738.html
Embassies and Consulates http://www.embassyworld.com/embassy/directory.htm
Airlines, Airports, and Distances between Points
http://www.airportcitycodes.com/
Weather
http://www.weatherbug.com
http://www.wunderground.com/
Electricity and Teleadapters
Telephone and power plug information for locations around the world. http://www.kropla.com/
Travel Warnings and Health Advisories
http://travel.state.gov/travel/travel_1744.html
http://wwwn.cdc.gov/travel/default.aspx
World Holidays
http://www.qppstudio.net/worldholidays.htm
Human Resources
Ex-Pat/TCN
Families in Global Transition
Provide strategic resources for families and individuals who live, move, and work throughout the world. http://www.figt.org
Associates of the American Foreign Service Worldwide
Provides links to Expat sites and information for the Foreign Service community. Their Livelines eGroup provides a forum for interaction with other members of the U.S. Foreign Service. http://www.aafsw.org
Escape Artist
Web site for expats interested in all aspects of living overseas, including employment. http://www.escapeartist.com
Expat Exchange
Post resumes, read job ads, as well as in depth cultural and adaptation information on countries around the world. http://www.expatexchange.com
Expatica
Going Global
Features country profiles, employment trends, country-specific career information on more than 24 countries, resume/CV information, job listings, and more. http://goinglobal.com
Federation of American Women Clubs Overseas
Links to an international network of 76 independent clubs. These organizations represent a combined membership of over 17,000 women in 34 countries worldwide. It serves as a support network for American women living and working abroad and is particularly active in the fields of U.S. citizens' concerns, education, environmental protection, and women's and children's rights. http://www.fawco.org
Transitions Abroad
The guide to learning, living and working overseas. This online magazine provides helpful suggestions for work abroad resources and overseas programs. http://www.transitionsabroad.com
Labor Laws - International
Local Labor Laws Source:
ILO’s database of national labor, social security, and human rights legislation maintained by ILO’s International Labour Standards Department. It Covers over 190 countries and 160 territories and subdivisions.
Recruitment Sites in International Development
These sites post job announcements in the international development field, including accounting, financial management and grants
InsideNGO Positions available within the Association's member organizations: http://www.insidengo.org/job_opportunities.htm
AFRICA VIRTUAL JOB FAIR (from Zebra Jobs an internet based recruitment service to connect employers with candidates. Discount offered to InsideNGO members). http://www.zebrajobs.com/front/aojf2010/index-new.shtml. For more information about Zebra Jobs' 2010 Africa Virtual Job Fair, click here for the 2010 press release.
DEVJOBS: http://www.devjobsmail.com/
DEVEX: http://www.devex.com/
IDEALIST.ORG: http://www.idealist.org/
NGO MANAGER: http://www.ngomanager.org/dcd/1_General_Resources/Job_links/
RELIEF WEB: http://www.reliefweb.int/vacancies/
Safety & Security
Overseas Security Advisory Council
Provides information and resource library concerning developments in the overseas security environment. http://www.osac.gov/
RedR
Delivers training to relief organizations and their staff. http://www.redr.org.uk/
Salary Surveys
LiNGO Local National Salary Survey for NGOs http://www.lingosurvey.com
Staff Care & Wellness
Aid Workers Network
Network set up to enable aid workers to share practical advice and resources with each other. http://www.aidworkers.net/
Antares Foundation
Works to improve the quality of management and staff support and care in humanitarian and developmental organizations. http://www.antaresfoundation.org/
Headington Institute
Provides psychological and spiritual support to relief and development workers worldwide. http://www.headington-institute.org/
Helpers Fire
Provides a forum to discuss staff wellbeing, share best practices and lessons learned, increase the discipline’s body of knowledge and develop cutting edge methods to improve these services.
http://helpersfire.org/
InterAction Staff Care & Wellness Group
Hosts meetings and shares collected resources on staff care. http://www.interaction.org/staff-care
Mental Health & Psychosocial Network
Aims to connect practitioners, organizations, academics and service users around the world by collaborating and sharing knowledge. http://www.psychosocialnetwork.net/